For organizations both large and small, the ongoing expense of lost keys can be glaring. In addition to incurring unnecessary replacement costs, missing keys leave properties exposed to various security threats that can result in costly premises liability settlements. As the low-cost leader in key management, HandyTrac offers a number of budget-friendly key management systems and features that keep costs to a minimum while drastically improving property security.
Our electronic key management systems help to eliminate the problem of lost or misplaced keys through automated management. Keys are stored in tamper-proof cabinets that can only be accessed by authorized users with pre-programmed PIN codes, access cards or biometrics. All access activity is automatically logged including time, date and identity of the individual accessing the cabinet. Additional information such as when a key is scheduled to be returned or the location of a stored key (i.e. which key cabinet in the system) is also available.
The use of physical keys is exceptionally cost effective; therefore, the ability to store and track said keys provides an immediate and affordable improvement to a property’s security policy, while reigning in management costs – an important factor when preparing or reviewing budget costs.
Does your property use RFID key cards? No need to worry, HandyTrac can accommodate keys of all types.
Our key management systems can also be integrated into an overall security system for additional savings and protection. With HandyTrac, administrators can access, program and monitor the system from any internet-enabled device. This convenience allows managers to access reports, change users, establish permission levels, and more from virtually any location. Additionally, upon request, Yardi users with a HandyTrac Premium Touch system have the ability to customize their experience through the use of a unique and secure work order system. Features like service order and staff data importation allow managers to quickly review staff data and execute assigned work orders directly via the Premium Touch datalog.
With a budget-friendly key management system like HandyTrac in place, operational expenses can be better controlled and budget planning can be made easier. Contact us today to learn more.
Effective key management requires set processes, organization and dedication. Utilizing these innovative key management features, property owners can conveniently improve security, reduce liability and gain valuable peace of mind:
1. Audit trail maintenance and reporting
Protecting and monitoring the use of keys is one of the most important parts of keeping residents safe — and also one of the aspects most likely to be targeted for negligence. Not only do the keys need to be safeguarded, their use needs to be tracked and documented. HandyTrac’s computerized key management system maintains a real-time log of all key activity and provides property owners with customized reports, accessible from any internet-enabled device.
2. Multi-step authentication
Recently implemented by IoT (Internet of Things) technologies, multi-step authentication protects highly sensitive information and equipment through the use of layered identification processes. With HandyTrac, users are required to swipe a badge and type in a code — or better yet, provide biometric identification before keys are made accessible.
3. Anonymization and automated rotation
Taking property security one step further, electronic key management systems from HandyTrac anonymize property keys, and utilize a state of the art bar-coded system. HandyTrac systems also prevent users from memorizing where specific keys are hung using “random rotation”. This automated process hangs keys in random locations in the box, making it impossible for users to identify specific keys.
With two secure key management systems to choose from, HandyTrac is an affordable and sensible solution for any community or facility.
For more information about our systems, contact us today.
HandyTrac Systems, a leading electronic key control company for multifamily, military and student housing, is pleased to announce its participation in the National Multifamily Housing Council’s OPTECH Trade Show. This three-day event will be held November 14th-16th at the Rosen Shingle Creek Resort in Orlando, Florida.
“Our annual attendance at the National Multifamily Housing Council’s Conference and Trade Show underscores our dedication to helping multifamily property owners and managers promote resident safety and prevent premises liability,” said John Lie-Nielsen, Founder and CEO of HandyTrac.
Throughout the show, HandyTrac’s knowledgeable team of professionals will be offering comprehensive key control system demos at booth #428. Additionally, HandyTrac will be showcasing their latest electronic key control system, the Touch. The Touch combines biometric technology and a large touch screen display to offer the highest level of security, reporting, and flexibility.
About NMHC OPTECH 2018:
NMHC OPTECH 2018 brings together the multifamily industry’s top solution providers and over 150 insightful speakers together in one place. To learn more about this can’t miss event, click here.
For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3 million apartment homes throughout the country. HandyTrac’s cloud based systems offer instant access to archived reporting and provide the ability to manage communities with a single login through a computer or smartphone. For more information, visit booth #428 at the NMHC OPTECH Trade Show, or contact us today.