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The Need for Better Key Control

keys-on-ring-circleHere are 6 facts about the reality of key loss and why you should take preventive measures to avoid the risk and cost associated with losing keys.

1 – Re-keying a multi-tenant high-rise can cost upwards of $80,000 and take several weeks to finish. Even with insurance, an average deductible would run $25,000.

2 – Key loss is not only a security and cost issue – it’s also a credibility and integrity issue for security firms and property management companies.

3 – The majority of keys today are simply protected by the traditional key ring attached to a belt loop. This method of key control has remained unchanged for well over 100 years.

4 – During the London 2012 Olympics, a set of keys was lost for Wembley Stadium, a major sporting venue. Replacing keys and locks costs tens of thousands of dollars.

5 – Re-keying the buildings on a typical college campus can cost up to $100,000. Last January, USA Today reported that the loss of keys costed College of William and Mary close to $500,000.

6 – G4S was forced to spend £500,000 changing ALL the locks at prison after guards lost the keys.


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.


Written by Shannon Arnold. Originally posted here.

The Basics of Key Management and Control

marcela-using-ht-touchIt’s never too late – or too early – to implement a key control and management strategy. A good key control and management system is organized and formal, and addresses both access to and control of a property’s keys.

When deciding which system best suits your needs, keep these 8 basics in mind:

1. Tracking: A tracking system lets you know where keys are and who has them. The system records who took keys, when and for how long.

2. Cost: An electronic key management system can pay for itself when compared to the cost of loss and/or replacing keys on a regular basis in addition to the ROI gained from improved security.

3. Security: Key management systems are designed so that only authorized users can access keys and the management of keys is controlled.

4. Scalability: As your needs grow, the system can be expanded to accommodate more key cabinets. HandyTrac offers single and double cab options for all it’s key control systems.

5. Convenience: A key management and control system is easy to use and can accommodate a variety of keys. Biometric fingerprint verification, touch screen display and lighted cabinets add to the ease of use.

6. Integrity: Rugged 18 gauge steel cabinets and tamper-proof doors enhance the reliability of the system.

7. Access: PINs, access control cards, biometrics or any combination of the three are the most commonly used methods for accessing keys.

8. Aesthetics: Well designed key systems and cabinets make key management simple for all users. The HandyTrac Touch features a large touch screen display, biometric reader and badge reader for ease of use and maximum security.


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.


This article was originally posted by Key Control Systems